Printer installation instructions

Printer installation instructions

To use any of the printers at the Beckman Institute, you must install the proper printer driver. ITS offers secure printing.

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Installing printers at Beckman

Windows 10.0.19044/11

  1. Click the Windows Start button. For Windows 8, move the mouse cursor to the bottom or top right corner of the screen and select the icon for Search.
  2. Type \\ in the search box and press Enter.
  3. When prompted for a login and password, enter UOFI\ and your campus Active Directory password. For example, if your netid is abcd5678, you would type UOFI\abcd5678 for your username.
  4. Check the save your login information box and click OK.
  5. Double click on the icon of the desired printer to begin installing the printer; if you are unsure of which printer, refer to the Printers table below.
  6. A printing status box will appear indicating that the installation is complete.

Mac OS X v11.7.7 and later

  1. Download and install the HP Printer Drivers for OS X.
  2. Open your Keychain and delete any existing entries for Beckman Printers.
    1. Keychain Access is found in the Utilities folder within the Applications folder.
    2. Look for any entry including "bi-print" or "Public" and delete that entry.
  3. Choose System Preferences or System Settings from the Apple menu.
  4. Choose Printers & Scanners from the preferences pane or the View menu.
  5. Click the + button or Add Printer, Scanner or Fax button to add a printer.
  6. Press and hold the CTRL key while clicking the Default icon (or any other icon on the toolbar), then choose Customize Toolbar from the context menu that appears.
  7. Drag the Advanced (gear) icon to the toolbar.
  8. Click Done.
  9. Click the Advanced (gear) icon that was added to the toolbar.
  10. Choose Windows printer via spools from the Type drop-down menu.
  11. In the URL field, type the printer's address as follows, replacing printername with the printer/queue Name you wish to use: smb://
  12. In the Name field, type the name of the printer. See table below.
  13. Choose the appropriate printer driver by clicking Choose a Driver… in the Use field, then click Select Software… from the drop-down menu.
  14. When the Printer Software window appears type:
    1. MFP M680 if you wish to install PUBLIC1 through PUBLIC5.
    2. Z6800 if you wish to install Poster2, which uses satin finish paper.
  15. Click to select the proper printer driver.
    1. HP Color LaserJet MFP M680 for PUBLIC1 through PUBLIC5.
    2. HP DesignJet Z6800ps Photo for Poster2, which uses satin finish paper.
  16. Click OK.
  17. Click Add.
  18. Ensure additional settings are as follows:
    1. Multifunction printers:
      1. HP Color LaserJet MFP M680
        1. Tray 3: HP 500-Sheet Input Tray
        2. Tray 4: Not Installed
        3. Tray 5: Not Installed HP 3-Bin Stapler/Stacker: Function Separator Mode
      2. Poster printers:
        1. No additional settings required
  19. Click OK to finish the installation.
  20. Attempt to print a document. Note: The document may fail to print.
  21. If the document fails to print, click Resume.
  22. When prompted for a login and password, enter UofI\yourNetid and your campus Active Directory password. For example, if your netid is abcd5678, you would type in UofI\abcd5678 for your username. You may wish to save the password in your Keychain.
  23. If you are not prompted for a login or you get an authentication error, refer to step 2 above to remove existing Keychain entries. Then click Resume on the print queue again. You should now be prompted for login information.

Printer names and locations

Printers on the first through fifth floors, as well as all public printers, are model HP MFP M680. Poster printers are model HP DesignJet Z6800ps.

  • PUBLIC1; Room 1214; HP MFP M680
  • PUBLIC2; Room 2267
  • PUBLIC3; Room 3267
  • PUBLIC4; Room 4267
  • PUBLIC5; Room 5267
  • POSTER1; Room 5345
  • POSTER2; Room 5345

I-card login

Each multifunctional printing unit is equipped with a card reader that allows you to use your i-card to log in. This allows you access to the email and copying features on the unit. You may also use your i-card for secure printing.

Secure printing

The Beckman Public Printing System offers the ability to print confidential or sensitive documents securely. Choosing to print securely sends a document to the secure queue. Rather than printing immediately, the user must first log in to the printer and release the job manually.

  1. Install the secure version of the printer Public-secure; use this print queue when secure printing.
  2. Log in to the printer by scanning your i-card.
  3. At the printer, select the option Equitrac Follow You.
  4. Touch the box next to the job to be released; a checkmark should appear.
  5. Select Print. The command may take several seconds to process.