Beckman Grants Team

The Beckman Grants Team is made up of a Pre-Award Team and a Post-Award Team. The Pre-Award Team assists with preparing and submitting proposals, just-in-time requests and re-budgets. The Post-Award Team manages project accounting and reporting once a project is awarded.

Pre-Award Team:

Assists faculty with proposal submissions for external funding, serving as the liaison between the principal investigator and the university's Sponsored Programs Administration:

• Builds budgets based on project needs per the PI
• Provides guidance on what is needed for the application
• Assists PI and supports staff in compiling the application as needed
• Reviews completed applications for compliance with sponsor guidelines and university policy
• Works with SPA through a final review of the application prior to submission to the sponsor

Find the myProposal Submission Form

Read our proposal FAQ

Post-Award Team:

Manages all financial and accounting aspects of externally funded grants, contracts and other agreements:

• Provides financial analysis and reporting
• Reviews and approves expenses to ensure they are allowable, allocable and reasonable (including procurements, reimbursements and similar expenses)
• Reviews funding availability
• Answers general account questions
• Completes budgeting actions
• Assists with project reporting and closeout
• Serves as department contact and reviewer of semi-annual confirmations

Roles and responsibilities for Beckman pre- and post-award management

Faculty members, support staff members and members of the Beckman Grants Team share responsibilities. Read more about them.

Read the responsibility breakdown

Beckman Finance Team

This team manages financial and accounting functions for all non-grant funding.

Assists faculty and staff with purchasing and payments:

• Reviews and approves the use of non-grant funds ensuring they are allowable, allocable and reasonable
• Advises on the appropriate purchasing process issues and oversee P-Cards and T-Cards for Beckman employees
• Processes corrections to ensure charges align with accounts via journal vouchers, labor redistributions and budget transfers
• Processes contract requests
• Processes student awards and payments
  

Supports Beckman service centers (Biomedical Imaging Center, Microscopy Suite, Visualization Lab):

• Reviews and re-calculates Beckman service center rates
• Processes monthly billing for both internal and external customers
• Submits year-end fact sheets to appropriately account for revenue and expenditures
• Completes daily deposits for and annual inventory of the Beckman Café

Provides financial management and planning:

• Establishes and communicates appropriate fiscal controls and segregation of duties.
• Reviews and reconciles transactions (procurement, reimbursements, personnel appointments) for compliance with university policy
• Provides account maintenance services, including establishing new accounts and termination of inactive accounts

Beckman Accounting and Reporting System

The Beckman Accounting and Reporting System, or BARS,  is Beckman’s financial shadow system that is available to all faculty, researchers and postdoctoral research associates who have funding at the Beckman Institute.

Log into BARS with your netID and password to review your monthly financial statements, to see expenditure details or to learn who to contact with questions or concerns. Reports include transaction information through yesterday’s close of business. Use these step-by-step instructions (which download as a Word Document) or contact the Beckman Grants or Finance Teams for assistance.

Helpful resources and links

• The Beckman Business Office follows all Office of Business and Financial Services policies and procedures
• The Department Card Manager supervises, administers and monitors T-Card and P-Card activity. Find related forms here.  Teresha Bossingham serves this role for Beckman.
• The Unit Security Contact requests Enterprise System access via the applicable method, application or form. Michelle Griffen serves this role for Beckman.
• Sponsored projects cost principles

Organizational structure